Event Planner (International Events) – English

Über das Unternehmen

Novartis International AG is a global healthcare company based in Basel, Switzerland, focused on reimagining medicine to improve and extend people’s lives. We use innovative science and digital technologies to create transformative treatments in areas of great medical need. Our commitment to responsible business practices drives our efforts to expand access to our medicines and deliver sustainable value for society. We are a leading force in the pharmaceutical industry, known for our collaborative culture and dedication to scientific excellence.

Stellenbeschreibung

We are seeking a highly motivated and experienced Event Planner to join our dynamic team in Basel. This role is crucial for orchestrating a variety of international events, ranging from scientific conferences and corporate meetings to internal workshops and stakeholder engagement initiatives. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proven track record in managing complex events with diverse international attendees. You will be responsible for the end-to-end planning and execution of events, ensuring they align with company objectives and uphold Novartis’s reputation for excellence.

Hauptverantwortlichkeiten

• Manage the full lifecycle of international events, including concept development, budget management, vendor negotiation, logistical coordination, and on-site execution.
• Develop detailed event proposals, timelines, and budgets, securing necessary approvals.
• Source and manage relationships with external vendors (venues, catering, AV, accommodation, transportation) and internal stakeholders.
• Coordinate speaker management, attendee registration, and communication strategies.
• Oversee event marketing and promotional activities in collaboration with communications teams.
• Ensure all events comply with company policies, legal requirements, and industry standards, particularly in the pharmaceutical sector.
• Conduct post-event evaluations, gather feedback, and analyze event performance to identify areas for improvement.
• Manage event-related documentation, permits, and insurance requirements.
• Provide on-site management and support for all events, ensuring smooth operations and problem resolution.
• Prepare comprehensive reports on event outcomes and ROI.

Erforderliche Fähigkeiten

• Minimum of 3 years of experience in international event planning and management.
• Proven ability to manage budgets, negotiate contracts, and oversee multiple projects simultaneously.
• Excellent communication and interpersonal skills, capable of interacting effectively with diverse cultures and senior leadership.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in event management software and Microsoft Office Suite (Excel, PowerPoint, Word).
• Fluency in English (written and spoken) is essential.
• Demonstrated problem-solving abilities and composure under pressure.

Bevorzugte Qualifikationen

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field.
• Experience planning events within the pharmaceutical or healthcare industry.
• Knowledge of an additional major European language (e.g., German, French, Italian).
• Certification in event planning (e.g., CMP, CSEP).

Vorteile & Zusatzleistungen

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• Generous paid time off and flexible working arrangements where possible.
• Access to professional development and continuous learning opportunities.
• Subsidized public transport.
• Employee assistance program.
• On-site fitness centers and wellness programs.
• Opportunities for global travel and international project involvement.

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