Facilities Coordinator – English Speaking Office

Über das Unternehmen

Siemens Austria, a proud subsidiary of Siemens AG, is a global powerhouse in industrial automation, digitalization, and smart infrastructure. With a rich history of innovation, we are committed to shaping the future with technologies that transform industries, improve lives, and create sustainable value. Our operations in Graz are a vital hub for engineering, research, and project implementation, contributing significantly to our national and international success. Join our diverse and dynamic team where you can make a real impact.

Stellenbeschreibung

We are seeking a proactive and detail-oriented Facilities Coordinator to join our team in Graz. This role is crucial for ensuring the smooth and efficient operation of our office environment, supporting our English-speaking staff and international visitors. You will be responsible for a variety of tasks aimed at maintaining a high-quality, safe, and productive workplace. The ideal candidate will possess excellent organizational skills, a strong service-oriented mindset, and the ability to communicate effectively in English. This is an on-site position vital to the daily functionality of our dynamic office.

Hauptverantwortlichkeiten

• Coordinate and oversee all facility maintenance activities, including repairs, cleaning, and inspections.
• Manage vendor relationships for services such as catering, security, landscaping, and waste management.
• Ensure compliance with health, safety, and environmental regulations.
• Assist in space planning and office reconfigurations.
• Process work orders and service requests efficiently and effectively.
• Manage office supplies inventory and procurement.
• Support event setup and breakdown within the facility.
• Act as the primary point of contact for all facility-related inquiries from English-speaking staff.
• Prepare reports on facility usage, maintenance costs, and service performance.
• Coordinate access control and security protocols for visitors and new hires.

Erforderliche Fähigkeiten

• Proficiency in English (written and spoken).
• Proven experience in a facilities coordination or administrative support role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Basic knowledge of health and safety standards.
• Problem-solving attitude and attention to detail.

Bevorzugte Qualifikationen

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• Experience with a Computerized Maintenance Management System (CMMS).
• Knowledge of local Austrian regulations regarding building management and safety.
• Fluency in German is a plus.

Vorteile & Zusatzleistungen

• Competitive salary and performance-based bonuses.
• Comprehensive health and wellness programs.
• Professional development and career growth opportunities.
• Employee discounts on Siemens products and services.
• Access to cutting-edge technology and innovative projects.
• A diverse and inclusive work environment.
• Flexible working hours (where applicable).
• Company pension scheme.
• Subsidized public transport pass.

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