Executive Assistant (English) – Remote WFH

Über das Unternehmen

UBS is a global firm providing financial services to private, corporate, and institutional clients. Present in all major financial centers, UBS has offices in over 50 countries and is one of the world’s largest wealth managers, committed to fostering a diverse and inclusive environment.

Stellenbeschreibung

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our senior leadership team. This is a crucial role for a detail-oriented individual who thrives in a fast-paced, international environment. As a 100% remote position, you will leverage technology and exceptional communication skills to manage schedules, coordinate meetings, handle correspondence, and contribute to the smooth operation of executive functions from anywhere.

Hauptverantwortlichkeiten

• Manage complex calendars, scheduling appointments, meetings, and conferences across different time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and confidentiality.
• Act as a primary point of contact, screening and prioritizing incoming communications and requests.
• Organize and facilitate virtual meetings, preparing agendas, distributing materials, and taking minutes.
• Process expense reports, invoices, and other financial documentation in a timely manner.
• Assist with special projects and initiatives as assigned by executives, conducting research and compiling data.
• Maintain organized digital filing systems and ensure information is readily accessible.
• Anticipate needs and proactively address potential issues to ensure executives are well-prepared.
• Cultivate strong working relationships with internal and external stakeholders.

Erforderliche Fähigkeiten

• Minimum of 4 years of experience as an Executive Assistant or in a similar administrative support role.
• Proven ability to manage multiple priorities and deadlines effectively in a remote setting.
• Exceptional written and verbal communication skills in English.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Microsoft Teams, Zoom).
• High level of discretion, integrity, and confidentiality.
• Strong organizational skills and meticulous attention to detail.
• Ability to work independently and as part of a virtual team.
• Problem-solving attitude and proactive approach to tasks.

Bevorzugte Qualifikationen

• Experience supporting C-level executives in a global financial services environment.
• Proficiency in another language (e.g., German, French).
• Familiarity with project management tools and methodologies.
• Bachelor's degree in Business Administration or a related field.

Vorteile & Zusatzleistungen

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• Generous paid time off and holiday schedule.
• Retirement savings plan with company contributions.
• Professional development and continuous learning opportunities.
• Flexible 100% remote work environment.
• Technology stipend for home office setup.
• Employee assistance program and wellness initiatives.
• Access to a global network of professionals.

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