Administrative Assistant – Flexible Office Hours

Über das Unternehmen

Nestlé S.A. is the world’s largest food and beverage company, dedicated to enhancing quality of life and contributing to a healthier future. Headquartered in Vevey, Switzerland, we operate in 186 countries and have over 2,000 brands ranging from global icons to local favorites. Our diverse portfolio includes products across categories like coffee, bottled water, dairy, confectionery, pet care, and more. We believe in the power of food to enhance lives and are committed to sustainable practices and responsible business operations worldwide.

Stellenbeschreibung

We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Lausanne. This role offers the unique benefit of flexible office hours, allowing for a better work-life balance while supporting the daily operations of our department. The ideal candidate will be a meticulous planner, an excellent communicator, and proficient in office management, contributing significantly to our team’s efficiency and success. This is an on-site position based in our modern Lausanne office.

Hauptverantwortlichkeiten

• Manage and maintain executive schedules, including arranging appointments, meetings, and travel itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and coordinate office operations and procedures to ensure organizational effectiveness and efficiency.
• Handle incoming and outgoing communications, including phone calls, emails, and postal mail.
• Maintain a comprehensive filing system, both physical and digital.
• Process expenses and invoices, ensuring accurate record-keeping.
• Assist in the preparation of reports and presentations.
• Coordinate office supplies and equipment maintenance.
• Support various departmental projects and initiatives as needed.
• Act as a point of contact for internal and external stakeholders.

Erforderliche Fähigkeiten

• Proven experience as an Administrative Assistant, Office Manager, or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent time management and organizational skills.
• Exceptional verbal and written communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to prioritize tasks and work independently.
• Professional demeanor and discretion.

Bevorzugte Qualifikationen

• Familiarity with office management systems and procedures.
• Experience working in a large, international corporate environment.
• Proficiency in French and/or German in addition to English.
• Associate's or Bachelor's degree in Business Administration or a related field.

Vorteile & Zusatzleistungen

• Competitive salary and performance-based bonuses.
• Flexible office hours.
• Comprehensive health, dental, and vision insurance.
• Generous paid time off and holidays.
• Company pension scheme.
• Opportunities for professional development and career advancement within a global organization.
• Employee discounts on Nestlé products.
• Modern and collaborative office environment.

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