Diplomatic Assistant (English) – Embassy

Über das Unternehmen

The Embassy of Canada to Austria serves as Canada’s diplomatic mission, representing Canadian interests and values in Austria. We foster strong bilateral relations, provide consular services to Canadian citizens, and promote cultural exchange. Our team is dedicated to supporting Canada’s foreign policy objectives and engaging with the local community in Vienna.

Stellenbeschreibung

We are seeking a highly motivated and detail-oriented Diplomatic Assistant to join our dynamic team at the Embassy of Canada in Vienna. The successful candidate will provide comprehensive administrative and logistical support to diplomatic staff, ensuring the smooth and efficient operation of various embassy functions. This role requires excellent organizational skills, a proactive approach, and the ability to work effectively in a multicultural environment. Fluency in English is essential, with strong communication skills both written and verbal.

Hauptverantwortlichkeiten

• Provide administrative support including scheduling appointments, managing calendars, and coordinating meetings.
• Draft, format, and edit official correspondence, reports, and other documents in English.
• Organize and prepare materials for diplomatic events, visits, and delegations.
• Manage incoming and outgoing communications, including telephone calls and emails.
• Maintain organized filing systems, both physical and digital.
• Assist with logistical arrangements for embassy personnel, including travel and accommodation.
• Process invoices, expense claims, and other financial documentation in accordance with embassy guidelines.
• Support consular services as needed, including processing inquiries and assisting Canadian citizens.
• Liaise with external contacts, government officials, and international organizations.
• Undertake research tasks and prepare briefings on various topics as assigned.

Erforderliche Fähigkeiten

• Fluency in English (written and spoken) at a professional level.
• Proven experience in an administrative or executive assistant role, preferably within a diplomatic mission, government agency, or international organization.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Excellent interpersonal and communication skills.

Bevorzugte Qualifikationen

• Knowledge of German language.
• Familiarity with diplomatic protocols and procedures.
• Bachelor's degree in International Relations, Public Administration, or a related field.
• Experience working in a multicultural environment.

Vorteile & Zusatzleistungen

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Contribution to a significant diplomatic mission.
• Dynamic and international work environment.
• Generous vacation and leave policies.

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